Residents (those living with the town limits of Chapel Hill or within Orange County) may register beginning at 8:30 a.m. on Tuesday, February 5; non-residents may register starting on Tuesday, February 12, at 8:30 a.m.  You may register online, in person or by mail. Payment is due at the time of registration.

Search and enroll by Age (Your child's age as of August 31, 2018.). We are registering by age and not grade for DAY CAMPS. Community Center & Hargraves are ages 5 – 11 years old, and Teen Camp* is ages 12-13 years old. *There is an exception that youth currently in 6th grade and only 11 years old, will be permitted to enroll in Teen Camp.

• Online Registration: Register using Webtrac at www.chapelhillparks.org. Visa, MasterCard, and Amex are accepted.  We strongly encourage you request your new account or account logon information several days in advance of registration.
  1. To create a WebTrac account visit www.chapelhillparks.org and click “Registration Programs-Register Online” then “Create an account”. Complete the information and submit. We’ll email your user name and password usually within 24 hours.
  2. If you already have an account but need your logon information, give us a call at 919-968-2784 and we’ll assist you. 

      

• Walk-in Registration: On February 5 walk-in registration will only be accepted at these 3 locations::     

1. Chapel Hill Community Center, 120 S. Estes Drive
2. Hargraves Community Center, 216 N. Roberson Street
3. Homestead Aquatic Center, 300 Aquatic Drive

Beginning on Wednesday, February 6, registration will also be available at the P&R Administration Office, 200 Plant Road.

Mail-in Registration: Complete a registration form (pick one up at any of our facilities or print one from our website) and mail it with payment to Chapel Hill Parks and Recreation, 200 Plant Road, Chapel Hill, NC 27514. Make checks payable to Town of Chapel Hill. Registrations received by 8:30 a.m. on February 6 will be registered in the order received. Please note that many camps fill up early on the first day.

Summer Camp Registration Forms

• Camp Registration Form
• Forma Recreación campamento

Parent Packet with required forms

A parent packet must be completed and turned in prior to the start of camp.

• Day Camp Parent Packet
• Campamento Verano - Informacion Padres

If all the spaces for a camp are filled, you may put your child’s name on the waitlist.  When your child is on the waitlist they do NOT have a spot in camp. 

If a child cancels from a camp session, we will contact the first person on the waitlist and ask if they would like the space.  If they are no longer interested we move to the next person on the list, and so on, until the space is taken.  If a space becomes available, and you are offered and accept it, payment is immediately due.

Please note that we do NOT allow “Dual Enrollment”.  So, if your child is enrolled in one day camp, say Chapel Hill Community Center, Session A, you cannot place your child on the waitlist for the same session of other day camp, Hargraves Center, Session A. 

A Fee Reduction is a discount in program fees given to qualified Chapel Hill and Orange County residents who have demonstrated a financial need. (We’re sorry but non-residents are not eligible for a Fee Reduction).  Once approved, a family would receive a discount of either 25, 50 or 90% of the program fee for one year.  Please note that not all programs are eligible for a Fee Reduction. 

To apply for a Fee Reduction complete the Fee Reduction Application, provide the required documentation and submit to the Parks and Recreation Administrative office, 200 Plant Road, Chapel Hill, NC 27514.  Verification and approval of applications may take several weeks depending on method of verification.  Applications are accepted throughout the year, however submitting your Fee Reduction Application by January 15 is required to allow for adequate processing time prior to camp registration.

• Day Camps: A $10 minimum payment (per child, per session) is required for day camp registration. The minimum payment may be made with online, walk-in or by mail-in registration.
• All other camps require payment in full at time of registration.

Day Camps are the only camps that allow a minimum payment.  All other camps require full payment at the time of enrollment.

Day Camp Balances:          Sessions A-D balance are due May 17, 2019

Session E-I balance are due June 21, 2019

Camp fee balances must be paid in full by the due date or your child will be removed from the roster and waitlist enrollment will begin.

When you register for camp or place your child on a waitlist, please let us know if your child has a developmental disability or mental illness that might require extra support while in camp.

Our Adapted Recreation Coordinator, Marian Kaslovsky, would like to talk with your child’s school before summer to get some ideas and strategies for their support.  Please complete and return the permission form, giving us permission to talk to school and teachers.

Please note that we do not provide an extra support person for every child with a diagnosis nor do we use a label in a disability label in a negative way.

If you have questions, please contact Marian Kaslovsky, Adapted Recreation Coordinator for Chapel Hill Parks and Recreation at 919-968-2813 or mkaslovsky@townofchapelhill.org.

Please let us know!  If your child is enrolled in camp and cannot attend a day, please contact the camp and let them know as soon as possible.  This will allow us to better plan our day’s activities.

• Community Center Camp   lburrill@townofchapelhill.org
• Hargraves Center camp     rjjones@townofchapelhill.org
• Teen Camp                         dsmith@townofchapelhill.org

If your child cannot attend a session of camp, please let us know as soon as possible so that a child on the waitlist may attend.  You may notify the camp director by using the email address below, or use this form and drop it off at one of our facilities, or mail it to our Administrative office:

• Community Center Camp120 S. Estes Dr.      lburrill@townofchapelhill.org
• Hargraves Center Camp216 N. Roberson St. rjjones@townofchapelhill.org
• Teen Camp179 E. Franklin St.                        dsmith@townofchapelhill.org
• Administrative Office200 Plant Road               parksrec@townofchapelhill.org
  
  

Please notify us at least 14 days before the first day of the camp session to receive a refund, less a $10 processing fee, per child, per session.

Families who receive a Fee Reduction are expected to follow this cancellation procedure to remain in good standing and to continue to receive their discount.  Families whose children do not attend a session, and who have not followed this procedure, may forfeit their Fee Reduction discount.

To qualify for a refund, less a $10 processing fee, you’ll need to cancel at least 14 days before the first day of camp, and notify us in writing. 

You can email the Camp Director, or our administrative office.

• Community Center Camp120 S. Estes Dr.      lburrill@townofchapelhill.org
• Hargraves Center Camp216 N. Roberson St. rjjones@townofchapelhill.org
• Teen Camp179 E. Franklin St.                         dsmith@townofchapelhill.org
• Administrative Office200 Plant Road               parksrec@townofchapelhill.org
  
  

If you’re getting a refund and you originally paid with a credit card, please contact the Parks and Recreation Administrative Office at (919) 968-2784 with your credit card number – we don’t keep your card number on file so we’ll need the card number to issue your refund.  If you paid with cash or check you’ll receive a check from the Town, usually within a couple of weeks. 

Even if you don’t qualify for a refund, please let us know if your child cannot attend camp.  We typically have long wait-lists of children who would like to attend.

Please notify the Camp Director where you child is enrolled and let them know.  You’ll also need to contract your child’s school to find out if they have a bus to bring your child to camp once summer school is over for the day.

If your child cannot attend a session of camp, please let us know as soon as possible so that a child on the waitlist may attend.  You may notify the camp Site Supervisor by using the email address below, or use this form and drop it off at one of our facilities, or mail it to our Administrative office:

• Community Center Camp120 S. Estes Dr.lburrill@townofchapelhill.org919-968-2790
• Hargraves Center Camp216 N. Roberson St. rjjones@townofchapelhill.org919-968-2794
• Teen Camp179 E. Franklin St.dsmith@townofchapelhill.org919-968-2841
• Administrative Office200 Plant Roadparksrec@townofchapelhill.org919-968-2784

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Please notify us at least 14 days before the first day of the camp session to receive a refund, less a $10 processing fee, per child, per session.

Families who receive a Fee Reduction are expected to follow this cancellation procedure to remain in good standing and to continue to receive their discount.  Families whose children do not attend a session, and who have not followed this procedure, may forfeit their Fee Reduction discount.

To qualify for a refund, less a $10 processing fee, you’ll need to cancel at least 14 days before the first day of camp by notifying us in writing.  You can email us at parksrec@townofchapelhill.org, or provide written notice to us at one of our facilities.

If you’re getting a refund and you originally paid with a credit card, please contact the Parks and Recreation Administrative Office at (919) 968-2784 with your credit card number – we don’t keep your card number on file so we’ll need the card number to issue your refund.  If you paid with cash or check you’ll receive a check from the Town, usually within a couple of weeks. Even if you don’t qualify for a refund, please let us know if your child cannot attend camp.  We typically have long waitlists of children who would like to attend.

Please have your physician complete the Administration of Medication Request and Consent Form and return it to us prior to camp.

Print the form from our website, or call the Camp Director to request it.

Medication must be in the original bottle with physician’s instructions.Most pharmacies will give you an extra prescription bottle with the physician’s instructions at no extra charge. That way you can have a bottle for home and a bottle for camp.

• 2 healthy snacks
• Non-perishable lunch*
• Drinks/water bottle (please write their name on it)
• Swim suit, towel and a bag for the wet suit
  
  

Please LEAVE THE FOLLOWING ITEMS AT HOME:  toys, phones, electronics, and large sums of money.

*Day Camps and Lunch:  Please have your child bring a non-perishable lunch with them to camp.  Day camps may qualify for the subsidized lunch program, in which case we will notify you.  If your child has dietary restrictions, please contact the Camp Coordinator for the required meal modification forms.  We’re sorry but we cannot accommodate dietary restrictions without the completed forms.