The Town of Chapel Hill (TOCH) is seeking bids from qualified vendors for custodial services for four (4) locations managed by the Affordable Housing & Community Connections Department: Administration Office Building, Community Connect Center, Craig-Gomains Community Center, and Airport Gardens Community Space. Bidders must submit pricing for each location. Chapel Hill’s standard contract for services is attached to this announcement.
Please note that a Mandatory Pre-Bid Meeting and Site Visit will be held on Wednesday, May 7, 2025, at 10:00 AM at the Administration Office of Public Housing, 317 Caldwell Street, Chapel Hill, NC 27516. A tour of the sites will follow the pre-bid meeting. All potential bidders are hereby notified that attendance at the Pre-Bid Meeting is required for bids to be considered by the Town of Chapel Hill; failure to attend will disqualify submissions.
All questions about this bid package and its requirements must be sent in writing to Ryan Campbell, Assistant Director of Affordable Housing and Community Connections, at rcampbell@townofchapelhill.org by Thursday, May 8, 2025. Responses to questions received will be published as an addendum on the Town’s website at www.townofchapelhill.org by 5:00 PM on Friday, May 9, 2025.
Bids are due to the Purchasing and Contracts Manager by 3:00 PM on Fri., May 23, 2025. Please email proposals to Zakia Alam at zalam@townofchapelhill.org.
Bids received after 3:00 PM on May 23, 2025, will not be considered.
The Town of Chapel Hill reserves the right to reject any and all bids for any reason or no reason and to accept the bid most favorable to the Town of Chapel Hill.
Any bid may be withdrawn up until the due date and time set for bids. Any bid not so withdrawn shall constitute an irrevocable offer to provide services set forth in the Contract until one or more of the bids have been duly accepted.
The bidder’s attention is directed to the fact that the information submitted on the bid form will be considered an integral part of the Contract executed with the successful bidder.
All bids received will be examined promptly after opening, and an award will be made soon thereafter.
The submission of a bid from any interested Contractor is in itself evidence that the Contractor has (a) examined the Contract for Custodial Services and Bid Letting Documents thoroughly, and (b) visited the site(s) where the work is to be performed and familiarized themselves with all conditions affecting their bid and the possible performance of the work.
