How Town Policies are Adopted

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How Town Policies are Adopted Mayor and Town Council

The Mayor and eight Town Council Members make policy decisions in accord with procedures and responsibilities set out in State law. The Town Manager carries out policies and directives of the Mayor and Council.

The Mayor is elected for a two-year term and Council members are elected to four-year terms. Terms are staggered so that four seats are filled by elections every two years.

Town elections for Mayor and Town Council are nonpartisan and at large (no districts are designated) and are held in November of odd-numbered years.
Orange County Board of Elections: 245-2350.

Town Council meetings

The Mayor and Council have regular business meetings normally at 7:00 p.m. on the 2nd and 4th Mondays of most months in the Council Chambers at Town Hall. Holidays and other events may affect the meeting schedule. Also, the Council normally does not have meetings in July or August.

Citizens who speak at Council meetings are asked to make comments within 3 minutes as a courtesy to others. Written information may be presented to provide detailed information. Persons who are organizing a group presentation and who wish to speak beyond the 3-minute limit are requested tomake prior arrangements by contacting the Mayor’s Office at 968-2714. If you wish to address the Council at the meeting, please go to the front right corner of the Council Chamber and sign up with the Town Clerk. Please note the estimated times allotted for agenda items are only estimates. The Council may also change the order in which agenda items are presented.

Any citizen may present a petition or request to the Council at the beginning of a business meeting. To have a written petition distributed to the Mayor and Council, e-mail townmanager@townofchapelhill.org or bring the original copy to the Town Manager’s office at least one week before a regular Council meeting.

The Mayor and Council normally hold public hearings on subdivision, zoning, special use and master land use plan proposals at 7 p.m. on the 3rd Monday of each month. Public hearings normally are not scheduled in July, August or December.

Town Council Agendas

Agendas for Council meetings normally become available on Thursdays before each meeting. Copies of the agenda and related reports, ordinances and resolutions normally become available in the Town Clerk’s Office by Thursday afternoon before a Monday night Council meeting. Agenda items are normally made available on the Town’s web site by noon on Friday before a Council meeting. Agenda materials are also normally available at the reference desk at the Chapel Hill Public Library north of Estes Drive by the weekend before a Monday night Council meeting.

Any citizen who desires to receive copies of the Council’s list of agenda items may sign-up to receive the agenda by email, or contact the Clerk’s Office at 968-2743. Mailings are normally done on Thursdays before a Monday meeting.

For information about items on a Town Council agenda, please call the Manager’s or Clerk’s Office at 968-2743.

The entire packet of information including staff reports, resolutions, ordinances, etc. prepared with the list of agenda items is available to citizens for a fee. Please call the Town Clerk’s Office at 968-2757 for information.

Cablecasting of Town Council Meetings

Regular meetings of the Town Council are normally cablecast live on Time Warner Time Warner Cable channel 18 at 7:00 pm on the 2nd, 3rd and 4th Mondays of most months. 

In addition, the Town replays videotapes of Council meetings at 9 am on Time Warner cable channel 18 on the Tuesday after a Monday night meeting. The Durham Time Warner Cable system normally plays tapes of Council Meetings on channel 8 at 1:00 p.m. on the Friday after a Council meeting.

Videotapes and DVDs of Council meetings are available for citizens to review in the Town Clerk’s Office at Town Hall (968-2743).

Voter Registration

Residents of Chapel Hill in Orange County can register to vote by getting mail-in forms at:

  • Chapel Hill Town Hall (Town Manager’s office)
    405 Martin Luther King, Jr., Blvd.
    968-2743
  • Chapel Hill Public Library (Circulation Desk)
    100 Library Drive (north side of Estes Drive, west of Franklin Street)
    968-2779
  • Carrboro Town Hall
    301 West Main Street, Carrboro
    (942-8541)

Residents can also register to vote at the NC Division of Motor Vehicles office at Carrboro Plaza on NC 54 west of Carrboro (929-4161)

For more information, please call the Orange County Board of Elections (245-2350 or 968-4501).

Residents of Chapel Hill in Durham County can register to vote at the:

  • Durham County Old Courthouse Building (third floor), 200 East Main Street (telephone: 560-0700)
  • Durham Public Library on Roxboro Street and at various other locations including County libraries and Northgate Mall, which have mail-in registration forms.

Please call 560-0700 for more information on where to get mail-in registration forms in Durham County.

You should re-register if you do not vote at least once every four years, or if you have not changed your address or name within that period.

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